For Poster Presenters

Now that your poster presentation has been accepted, you should register for the conference.  On the day of the conference you should check in and get your registration materials.  Posters will be presented in three sessions: Poster Session I from 8:00– 9:20 a.m., Poster Session II from 12:00 – 1:30 p.m., and Poster Session III from 4:00 – 5:00 p.m.  You can determine which poster session you are in by logging on to this website November 10th and viewing an electronic version of the poster listings.  Posters are listed in alphabetical order by the last name of presenting authors, and poster presentations will be identified as Poster Session I, II, or III.   You should also receive notification by email on November 10th. 

Poster Preparation Guidelines

Each poster has a 48” X 48” space allotment, so posters should not be more than 48” long or 48” high.  Poster presentation boards are 48” high and 98” wide; each board will be assigned two posters.  If your poster is more than 48” wide it will not fit within the allotted space, so please make sure your poster is within the size guidelines. 

Title: The title should be short, descriptive, and centered across the top of your poster. The title should identify the subject and outcome of the study. Words should not be abbreviated in the title. The title should be easily readable from 5-10 feet away, and letters should be no less than 1 inch (2.5 cm) high. The title should have the first letter of major words in upper case, the rest in lower case.

Names: All authors' names and affiliations should appear directly below the title, and should be about 25% smaller than the title. Include authors' first and last names. Use abbreviations where appropriate.

The Body of the Poster: Besides an abstract, the poster for an empirical study normally includes an introduction, methods, results, discussion, and literature cited sections. Non-empirical studies should be organized appropriately for the discipline. Consult with your faculty mentor if you have questions about disciplinary conventions.

Graphics: A poster is a visual representation of your study and thus graphics should constitute a large portion of your poster. Graphics should be visible from 6 feet away.   Label or describe any charts, tables, figures, graphs, or photos that you use.   A number and a short "caption" should identify each figure, table, chart, or photo.

Text: Font size should not be smaller than 3 - 4 mm in height. No text should be less than 20 pt. For headings, use bold font that is 32 - 36 pt. For supporting text use 22 - 24 pt.  Keep font type simple and consistent throughout.  Don't use more than two fonts; instead use bold, italic and font size to set type differently.  Times New Roman, Arial, and Garamond are suggested typefaces.  Use upper and lower-case letters; all upper case is difficult to read.  

Edit, review, and spell check all the elements of your poster display.

Space on a poster is limited, so pick wisely what to present. Your display should be self-explanatory and have a logical flow—others should be able to follow the order even if you are not present.  Be consistent with your white space between sections of text, figures and headings.  White space should be ample so the poster doesn't look “busy”.  Stick to a color scheme that complements, contrasts, and gives continuity to your poster.  You might want to start with a rough draft of your design on paper, or format your poster as a PowerPoint slide.  Be sure to limit the amount of text; remember that your viewers will be standing a few feet back trying to read your poster, and “a picture is worth a thousand words” especially as part of a poster presentation.  Note, posters in a horizontal format will ensure that words, figures, pictures, and tables are approximately at eye level.

Poster Set-Up Guidelines

Each poster presentation in a session will be assigned a number that can be found in the listing of poster presentations.  That number corresponds to a number on a poster board.  Make sure you are at the right spot to mount your poster.  Posters will be mounted with push pins that will be provided.  NO TAPE, VELCRO, GLUESTICKS, or other permanent fasteners should be used.
Posters should be set up as follows:

Poster Session I              7:30-8:00 a.m.
Poster Session II             9:30-11:00 a.m.
Poster Session III            1:30-4:00 p.m.

Posters should be removed immediately following the designated poster session.  Posters that are not removed by their presenters will be removed by the conference organizers, and may not be able to be recovered.  We strongly urge all poster presenters to remove their posters immediately following their designated poster session.

Presenting Your Poster

All presenters should plan to be present at their poster for the entire poster session. During the poster session, stand to the side of your display so you don't block viewers. Prepare and practice a two-minute summary of your project. Often viewers ask for a synopsis of your ideas and findings. This time for dialogue and exchange of ideas facilitates networking with interested viewers. It is important to speak and interact professionally. You will also receive insightful feedback and personal exposure during the poster session. Furthermore, you will enjoy interaction with other poster presenters during the other poster sessions.

Remember:

•            Titles should be at least 2 inches high.
•            The body type for the main sections should be at least 20 points.
•            Words should be large enough to be easily read from 6 feet away; but don't use all caps.
•            Limit text: “A picture is worth a thousand words”